Our Rental Agreement
RENTAL AGREEMENT
We are glad you've chosen to stay at the Blue Dolphin Beach Cottage in Panama City Beach. We are
here to ensure that you’ll find excellent accommodation in our cottage. Below, you will find our
Rental Agreement for your review. Please complete the section required to book your vacation stay.
Please let us know if we can help in anyway as you prepare for your trip to "The Worlds' Most
Beautiful Beaches". Thank you.
1. RESERVATION DEPOSIT: A reservation deposit may be required. The $ 250.00 reservation deposit
automatically converts to a security/damage deposit upon arrival. This amount is fully refundable
within (10) days of departure, provided the following 10 provisions are met.
1. Absolutely No Smoking is Allow Inside Our Beach Cottage 2. No damage is done to the unit or its
contents, beyond normal wear and tear. 3. No charges are incurred due to contraband, pets or
collection of rents or services rendered during the stay. 4. All debris, rubbish and discards are
placed in a dumpster, and soiled dishes are placed in the dishwasher and cleaned. 5. House is left
all locked up. 6. All charges accrued during the stay are paid prior to departure. 7. No linens are
lost or damaged. 8. NO Early check-in or late check-out unless consent is given by management.
9. The renter is not evicted by the owner (or representative of the owner), or the local law
enforcement. 10. At check-in, you will be provided with a departure checklist. We ask that you
follow it and leave the property in a neat and tidy condition.
We don't ask our cleaning team to wash dishes or move large items of furniture around, so we request that you load the dishwasher and
clear away all dirty dishes and return all furniture to its original location. We don't like to
make claims on the damage deposit but if our cleaning staff has to spend additional time above and
beyond their allocated hours, to make the property ready for our next guests, we will charge
additional time. Guests have been informed that they will be responsible for the full costs
associated with any loss or damage to the property during the reservation period.
2. CHECK IN / CHECK OUT TIME: Check In time is 3:00 PM CST. Check out time is 10:00 AM CST. Check
out procedures include: removing all garbage from unit, washing all dishes and stripping bed linens
and putting them in the laundry basket along with the towels. Prior approval from management must
be secured for late check-out, otherwise, an extra days rent will be charged to Security Deposit
amount.
3. DAILY / WEEKLY RENTAL PAYMENTS: Personal checks are not accepted for rental payments unless
received 30 days prior to arrival. Within 30 days, a cashier check or Money Order will be required
as payment.
4. SUPPLIES: Please bring personal towels for your beach pleasure since towels, linens or other
furnishings should not be removed from the unit under any circumstances. Although a limited amount
of soap, toilet paper, paper towels, trash bags and dishwashing detergent will be in the unit when
you arrive, we do not provide these for the duration of your visit. Guests may be required to
furnish these.
5. CLEANING FEE: A one-time departure cleaning fee will be charged in addition to the rental fee.
Your fee is shown on the signature page of this agreement.
6. HURRICANE OR STORM POLICY: No refunds will be given unless the local weather forecasters
recommend voluntary evacuation or The National Weather Service orders a mandatory evacuation, under
those circumstances, we will refund any unused portion of rent if you decide to evacuate.
7. RESTRICTIONS: The maximum number of guests in a vacation rental is limited by the number of beds
in a unit. Our rental property is to be used for residential purposes only. No weddings, banquets
or commercial activities are permitted without prior written approval. Any such unauthorized use,
illegal or disturbance of the peace will result in eviction and forfeiture of all rents and
deposits. We do have friends in the neighborhood that always keep an eye on what’s going on.
8. PETS: Pets are not allowed unless specifically stated. A non-refundable pet deposit applies. If
applicable, your non-refundable pet deposit is listed on the signature page of this agreement.
9. AGE POLICY: Since our vacation rentals cater to the family, we cannot accept reservations for
vacationing students. Therefore, young singles (under 24) unaccompanied by a parent will not be
permitted to register and will be subject to forfeiture of deposit. Any reservation obtained under
false pretense will be subject to eviction and forfeiture of all rents and deposits.
10. FAILURE OF ESSENTIAL AND NON-ESSENTIAL APPLIANCES AND FACILITIES:
Please let us know immediately if there is any equipment that is not operating correctly. We will
make every reasonable effort to have repairs made as soon as possible; however, there are
limited-service contractors in our area, particularly on evenings or weekends. If a breakdown
should occur to fundamental elements such as water systems, plumbing and electrical systems, and
major appliances such as stove or refrigerator, every effort will be made to repair or replace, or
an appropriate refund will be made for the inconvenience caused. No reduction of rent, rebate, or
refund will be issued for a mechanical failure of non- essential appliances or amenities including
but not limited to dishwasher, washer, dryer, entertainment systems, cable TV, internet service and
swimming pools.
11. RESPONSIBILITIY: The owners are not responsible for any accidents, injuries or illness that
occurs while on the premises or its facilities. The owners and owners' agents are not responsible
for the loss of personal belongings or valuables of the guest. By accepting this reservation, it is
agreed that all guests are expressly assuming the risk of any harm arising from their use of the
premises or its facilities or others whom they invite to use the premises and/or use the facilities.
12. POOL RESPONSIBILITIY: There’s No Lifeguard On Duty. The owners are not responsible for any
accidents or injuries that occur while on the premises or its facilities, including any injuries
when using the on-site Pool. Please follow all the rules listed below and posted on-site. Have any Guests
follow these rules when using the on-site Pool during your stay. Children should always be under adult
supervision at all times around the Pool. By accepting this reservation, it is agreed that you and
all guests are expressly assuming the risk of any harm arising from use of the Pool on these
premises. Please review the following rules when using the pool during your stay:
1. Always supervise children and ensure no one is left unattended. Keep that cell phone handy in
case a 911 call needs to be made quickly.
2. Children under 3 should wear swim diapers.
3. No Diving is allowed.
4. No Glass in or around Pool area.
5. No Horseplay in or around Pool area.
6. Pay attention to the weather and if a thunderstorm is approaching, exit the pool and the pool
area immediately.
7. Please shower off in the Pool area when returning from the beach to remove all sand and any June
grass/Algae before entering the Pool.
8. Stay away from the main Pool equipment and do not alter the settings on the Pool equipment. If
there appears to be something wrong with the Pool equipment operation, please call me as soon as possible
9. There is no Lifeguard on duty. Swim at your own risk.
13. Video Surveillance: For the safety and security of the property and its occupants, the premises
are equipped with exterior security Cameras. A Camera is mounted at the end of the driveway
pointing to the driveway as well as the main side entrance to the house. There is a Camera mounted
at the back of the house facing the pool area and the main back door entrance to the house. These
Cameras may record video footage for security purposes such as monitoring against theft,
unauthorized access and property damage.
14. Cancellation Policy: All booking amounts including all Fees and Security Deposit are 100%
refundable up to 30 days prior to your arrival date. A 50% refundable amount can be requested if a
cancellation is requested up to 15 days prior to your arrival date. No refunds requested will be
made within 15 days of your arrival date.
Reservation/Loss/Damage/Security Deposit: 250.00 (See #1 Reservation Deposit, see above). This
deposit is refundable within 10 days after your departure.
Please complete and sign and return this Rental Agreement to us. PLEASE MAIL TO ADDRESS SHOWN BELOW
Mail to: Gary and Debra Franklin, 1996 Yahoola Road Dahlonega, GA. 30533
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Deposit fee: $250.00 (Included in the initial payment when confirming reservation)
Cleaning fee: $185.00
Pet Deposit: N/A – No pets allow for Short Term rentals.
My Contact Info: Email – gcf1059@yahoo.com Cell Phone: (678) 617-2035
Please fill-out guest information (below) and mail back with the deposit amount.
GUEST INFORMATION:
Name:
Address:
City: State: Zip:
Phone numbers: Cell: Home:
Email Address:
Name of each guest staying anytime during this visit:
1)____________________________________ Age:
2)____________________________________ Age:
3)____________________________________ Age:
4)____________________________________ Age:
5)____________________________________ Age:
6)____________________________________ Age:
Make Model and Tag number of vehicle(s) - Room for a maximum of 2 vehicles only
1)____________________________________ Tag:___________
2)____________________________________ Tag:___________
Your reservation is for: The Blue Dolphin Beach Cottage
Check in Date: _____________ (Not before 3:00 p.m. CST). please plan your arrival day accordingly.
Earlier check-in is possible. Please check with us prior to arrival date.
Location: 21909 Belgrade Ave. Panama City Beach, FL 32413
Check out Date: ______________ by 10:00 a.m.
I have read and understand the conditions in our Rental Agreement.
Guests Signature:
___________________________________________
Date: _____________